5 Productivity Tools That Will Help You Work Less and Earn More

If you’re juggling your internet business between university, a job or family, then you need to get things organised. That’s if you want to grow your business!

One important thing I have learned through my own online business, is if it’s complicated, it’s going to fail…at some point anyway!

I don’t mean that we aren’t all smart enough to do complicated tasks, but if something can be automated or outsourced, just do it! This will leave you free to “grow” your business, not just “work” in it!

“KISS” – Keep it Simple, Stupid!

So this post is about the methods and systems I have in place, which will help you build a successful online business in no time…and with less stress!

Productivity Tools

1. Trello

This free tool is simple but effective. Instead of carrying a notebook around with you, or sending yourself emails (which probably never get opened), Trello helps keeps things organised. You create “lists” and in those lists, you create “cards”. Within the cards, you can assign team members, deadlines and checklists…simple. It also sends you automatic emails when you have been “mentioned” in a card.

and..you can download Trello apps for android or Ios which sync across all your devices. Perfect if you’re not always at your desk!

Hint: If you refer a friend, they will give you a free trial on the “business edition”.

My current Trello “Lists” are as follows;




Ideas/To Discuss

2. Dropbox

This probably doesn’t need too much explaining, but if you don’t use it, you should. When my business started to grow, there was no way I could handle hundreds of clients by myself; I needed some help. Dropbox makes it easy to share files, links, images and content with my team members. Magic!

3. Google Hangouts

A simple chat tool, which you can use across your PC/Mac and mobile devices. If you need to ask someone a quick question, hangouts is the best one I have used. I prefer it over Skype for Face to Face chat too.

I save ONLY my business contacts and team members on hangouts. When I hear that Google “ding dong” from the phone when I’m driving, I know it’s about business and needs attending to (when I’ve pulled over…safety first and all that!). Much more professional than running your communications via Facebook too! (-:

4. Evernote

Another tool that I would not be able to run my business without, is Evernote!

If you experience rapid growth in your online business (I hope you do), then you can save all your support messages and links here. When a team member needs content or links to send to a client, it can all be accessed without having to bother “the boss”; you!

You can save all your screenshots and images here too.

5. StayFocusd

This is a Chrome browser extension which I found when searching “productivity tools”.

One thing I think we’re all guilty of, is drifting over to Facebook or Youtube, when we’re supposed to be “working”. Once you’ve installed it, type in the most distracting websites you currently visit (be honest) and it will countdown when you access them. Once the timer runs out, that’s it. The website is blocked for 24 hours, and you can’t even even access it again if you uninstall it or restart your system. I have mine set to block Facebook and Youtube after 10 minutes per day. If you are brave, do it!

How These Tools Will Help You Earn More

If you got the end of the list, you might be wondering where the “earn more” part of this post is.

If you had another 2 or 3 hours spare a day, what would you do with that time?

Would you spend time building your business and talking to your followers?

Would you put together a marketing a plan and actually get it done?

Or would you learn more about SEO and online marketing?

There is a lot you can achieve in 2 or 3 hours, everyday. Even if you only have 30 minutes spare, over a month, that can be a game changer for your business.

Do you have any more productivity tools to add to the list?

Please feel free to share them below!

{ 6 comments… add one }
  • Josh July 6, 2015, 10:03 am

    Great article. I read about Trello before…now it’s time to use it!
    Another tool I recommend is Skitch

    • BarryP BarryP July 6, 2015, 10:05 am

      Thanks Josh. I used to use Skitch as well. It’s great for grabbing screenshots and using for sales threads etc. Thanks for the input!

  • Guiry Josh July 6, 2015, 2:09 pm

    I recommend Note Board Chrome Extension.
    It has boards where you can save your information, be it document, link, images, text, just anything.
    I stumbled on it when I was checking on extensions a few month ago, and it was great for me.

    • BarryP BarryP July 9, 2015, 10:39 am

      2 comments, both from a Josh (-:
      Thanks for the recommendation. I will add this to the post!

  • Colodia July 21, 2015, 9:19 am

    I would like to suggest you to check out proofhub, Which is another great productivity tool and deserve a mention in your list. Dropbox is my most favourite productivity tool

    • BarryP BarryP July 21, 2015, 2:51 pm

      That’s great, thanks for the share. Will definitely check out proofhub and add it to the list.

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